Prompts
Draft your organisation’s one-page AI rules
Turns four answers into one page a new volunteer can follow, and never learns what your sensitive material is.
What may go into it: Only after identifying details are removed
The prompt
Answer in [ANSWER LANGUAGE], even if the material below is in another language. Help me write a one-page rule for using AI tools in my organisation. Use only my answers below. Rules: 1. Do not ask me what our sensitive material is, and do not guess at it. I am not going to tell you. 2. In section A, leave the examples as blank numbered lines that we fill in on paper afterwards. Write the line, not the example. 3. Do not add rules I did not ask for, and do not write legal language. 4. Keep the whole page under 400 words, in words a new volunteer would understand. My answers: 1. What we do: [ONE SENTENCE] 2. Our three labels for material: public, internal, identifiable. Use these three words, and do not ask me what is in the third one. 3. Tools we have decided to allow: [LIST THEM, OR WRITE "NONE YET"] 4. Who decides when someone is unsure: [ROLE, NOT A NAME] Write one page, in this order: A. The three classes, in the order public, internal, identifiable, each with one line saying what may be done with material in that class, then two blank numbered lines for our own examples. B. The approved tools from answer 3, and what each one may be used for. If answer 3 says "none yet", write that no tool is approved yet, and what that means in practice. C. What to do when you are unsure, in one sentence naming the role from answer 4, then the four short fields to write down every time an AI tool is used on work material. D. One sentence we tell the people we serve, then a review date and the role that reviews it, as one blank line each for us to fill in.
Opens a new chat in that tool with this prompt already typed in. Fill in every box first, and read the line at the top about what may go into it.
30 minutes · Gives you one page · How much to paste at once: This one is short, so paste all four answers in a single message, and if the page stops before section D it was cut off, so ask for it again in a new chat rather than in a follow-up.
Read the answer against the checks below before you use it in anything that leaves your organisation.
What to fill in
- [ANSWER LANGUAGE]: replace with Arabic, Kurdish Sorani or English, whichever your colleagues read.
- [ONE SENTENCE] on what the organisation does. No figures, no locations.
- [LIST THEM, OR WRITE "NONE YET"] for the tools you have already decided to allow.
- [ROLE, NOT A NAME], for example "the programme director".
- Nothing else. Leave the examples in section A for paper, and never type what is in the identifiable class.
Before you trust the answer
- The example lines in section A must come back blank. If the model filled them in, it invented them, so delete them and write your own on paper.
- Read the page out loud to two colleagues who did not write it. If they disagree about which class something belongs in, your examples are not concrete enough.
- Set the review date in section D to a real date and put it in a calendar.
When it goes wrong
It will fill the blank example lines with invented examples of your material, and a new volunteer will follow those instead of yours.
Tools this is written for
Written 2026-09-01Nobody has run this prompt in this language yet, so read the answer twice.
- Never for sensitive materialHas a free versionWorks in Iraq
- Never for sensitive materialHas a free versionWorks in Iraq
- Only approved or redacted sensitive materialHas a free versionWorks in Iraq, but not fully
Where to go next
- The task this belongs toProtecting sensitive information
- The full workflowWrite your organisation's AI rules in one hour
- Staying safeClassify the material first
Written forDirector or leadershipGrants and operations