Drafting reports and advocacy material
Getting a first draft out of a blank page without pasting in what you have not published yet.
Outcome
A clear first draft built from approved facts and source material, ready for accountable human editing rather than ready to publish.
Data gate
- Public: approved messages, published reports, and public facts can use a checked cloud route.
- Internal: draft findings, strategy, and partner material require an approved account or local route after unnecessary detail is removed.
- Identifiable: testimony, case facts, protected locations, and personal records stay in a verified local workflow or are drafted manually.
Use AI when
- You have already written the points, audience, purpose, and source list.
- You need structure, shortening, plain language, or alternative wording.
- A named person will verify every factual statement before release.
Do not use AI when
- You are asking it to invent the substance because the evidence is not ready.
- The draft contains protected material and no approved route exists.
- Nobody owns final factual, legal, or editorial review.
Workflow
- Prepare: write the purpose, audience, approved points, sources, prohibited claims, and required format.
- Process: draft one section at a time from those points. Ask the tool to mark missing evidence instead of filling gaps.
- Verify: compare every fact, number, date, name, quotation, and citation with the source.
- Store or publish: restore approved detail only in the controlled final file, record reviewers, and make any required AI disclosure.
Human verification checklist
- The draft says only what the evidence supports.
- Figures, quotations, dates, and citations match the source.
- Generic or invented activities and commitments were removed.
- Confidential detail and required disclosure were handled correctly.
If it fails
Return to bullet points, narrow the section, and supply the missing source. If the draft keeps adding unsupported claims, stop generating prose and write from the verified outline manually.
Start next
Choose a recipe below when one matches the deliverable. ChatGPTChatGPTNever for sensitive materialHas a free version: A free plan exists with lower feature and usage limits than paid plans.View tool can turn approved points into a draft, but the final voice and every claim remain the organisation’s.
Prompts for this task
Redact first
Draft a donor report section from your own notes
25 minutes · Gives you short sections · Works on a phone
Answer in [ANSWER LANGUAGE], even if the material below is in another language. Write one section of a donor report using ONLY the notes below. Rules: 1. Never invent a number, a place, a date or a beneficiary. If a figure is missing, write [NUMBER NEEDED] and carry on. 2. Copy every figure exactly as it stands in the notes. Do not round it, and do not replace it with a phrase such as "about 200". 3. Do not describe an activity that is not in the notes. 4. Report a target that was missed as a missed target, with the reason from the notes. Do not present it as a partial success. 5. Where two notes disagree, write both and say they disagree. Do not merge them into one sentence. 6. Plain language, short sentences. No promotional adjectives. Maximum [WORD COUNT] words. Structure: A. What was done in this period. B. Results against the indicator, answered as the indicator is written: [PASTE THE INDICATOR WORDING]. C. What did not go to plan, why, and what changes next period as a result. D. A list of every [NUMBER NEEDED] you wrote, so I can fill them in. Notes: [PASTE YOUR MONITORING NOTES]
Public material only
Turn one finding into a press release and three posts
20 minutes · Gives you short sections · Works on a phone
Answer in [ANSWER LANGUAGE], even if the material below is in another language. Write a press release and three social posts about the finding below. Use only what I give you. The finding, in one sentence: [WRITE IT] The number, exactly as it must appear: [WRITE IT, WITH ITS UNIT AND ITS PERIOD] Where the number comes from: [OUR REPORT, ITS DATE, ITS PAGE] The quote, and the role of the person who said it: [PASTE THE QUOTE AND THE ROLE] What we are asking for: [THE ONE ACTION YOU WANT] What we have not established: [WHATEVER OUR MATERIAL DOES NOT PROVE] Rules: 1. Never change the number, its unit or its period. Do not round it, do not convert it, do not write it as a word. 2. Copy the digits as I typed them, whether they are ١٢٣ or 123. 3. Do not add a cause. If we did not establish why, do not explain why. 4. No adjectives that overstate: unprecedented, shocking, historic. 5. Keep the quote word for word. 6. If a detail is missing, write [MISSING] in the draft. Do not fill it in yourself. Give me, in this order: A. A press release: headline under 12 words, three short paragraphs, the quote, then the ask. B. Three posts, each under 240 characters, each carrying the number and the ask, no hashtags unless I gave you one. C. Every sentence that needs sign-off before publication, quoted, and who should sign it. D. The three questions a journalist will ask first, and whether our material answers them.
Public material only
Turn one finding into a post in three languages
15 minutes · Gives you a message to send · Works on a phone
Answer in [ANSWER LANGUAGE], even if the material below is in another language. Write three posts about the finding below: one in Arabic, one in Kurdish Sorani, one in English. Use only what I give you. Write your headings and your notes in the language named above. Each of the three posts stays in its own language. The finding, in one sentence: [WRITE IT] The figure, exactly as it must appear: [COPY IT, WITH ITS UNIT AND ITS PERIOD] Where the figure comes from: [OUR PUBLISHED REPORT, ITS DATE, ITS PAGE] The one ask: [THE ONE ACTION YOU WANT, AND WHO IT IS ADDRESSED TO] What we have not established: [ANYTHING WE CANNOT SHOW] Rules: 1. Copy the figure into all three posts exactly as I wrote it: same digits, same unit, same period. Never write it in words. Never round it. Do not turn 123 into ١٢٣ or ١٢٣ into 123 (mixed digits: ١٢٣ alongside 123). 2. The same single ask in all three posts. Do not add a second one. 3. Do not add a cause and do not overstate. If we have not shown why, no post explains why, and no post uses adjectives like unprecedented, shocking or historic. 4. Write each post so it reads naturally in its own language. Do not translate one post word for word into the next. 5. If a language has no natural short form for a term, write the term in full and say so in section D. Never invent a word. 6. Keep each post under 240 characters. Count the characters of each post and print the count beside it. If you are not certain of a count, say so instead of guessing. Give me, in this order: A. The three posts, in this order: Arabic, Kurdish Sorani, English. Label each one with its language and its character count, and put nothing else in this section. B. The figure as it appears in each of the three posts, on three lines, so I can compare them at a glance. C. Every sentence that needs sign-off before posting, quoted, and the role that should sign it. D. Anything you could not say naturally: a term with no short form in one language, digits you would have written differently, a line you were unsure of.
Tools that help with this
- Never for sensitive materialHas a free versionWorks in Iraq
- Never for sensitive materialHas a free versionWorks in Iraq
- Only approved or redacted sensitive materialHas a free versionWe do not know whether it works in Iraq
- Only approved or redacted sensitive materialHas a free versionWe do not know whether it works in Iraq
Step-by-step guides for this
- Controlled route for sensitive material
- Only approved or redacted sensitive material